Electricity - For smaller events, the band has been able to "get by" with a single 15-amp circuit however two 20-amp circuits within 50 feet of the band is ideal. Since certain devices can add noise to the sound system, it would be helpful if no other devices are on these circuits.
Time to Setup & Teardown - Setup and teardown can each take 1-2 hours depending on the size of the event. Allow enough time for the band to setup before guests arrive. Also please specify which entrance is best to load and unload equipment.
Floor Space - The graphic below provides a typical stage plot for 24seven. The area needs to be reasonably level, dry, stable, and at least 8 feet deep by 12 feet wide. Space is needed for two speaker stacks - usually off the stage area. These need to be within 20 feet of the band and positioned for good room coverage. Space may be also be needed for one or two light trees (tripods).
*** Tips for Planning Your Event ***
The important thing is to relax and have fun, but these often overlooked tips may make your event better.
Also see our guide for planning wedding receptions.
Dimmed lighting - If practical, dimmed lighting can really enhance the mood of the event and improve the effect of stage lighting. It is suggested that someone ensure the lights are dimmed before guests arrive. The band can do this if told exactly what switches/dimmers control the lights and it is okay with the hall manager.
Remember all guests - The music you listen to may not be the best music for your event. The music should appeal to all guests - young and old - as much as possible. Later in the evening when the "die hards" are left, the music selection can get wilder.
Keep 'em dancin' - People usually like to be active at special events. Unless it is a concert, they probably will want to dance or watch people dancing. So obviously dance music works best. Background music played during the early "social times" (like dinner) doesn't really need to be danceable.
Dance Floor - It works out best if the dance floor is directly in front of the band. People on the dance floor generally like the music louder than people at the tables. In addition, the lighting is more effective.